Fund Development and Public Relations Job Description



TITLE: Fund Development and Public Relations Associate     DEPARTMENT: Development

ACCOUNTABILITY:       Development Director                        STATUS:  Exempt


Reporting to the Diocese of Wilmington Development Director, the Fund Development and Public Relations Associate is responsible for actively supporting the fundraising and communications activities of Catholic Charities.

The position works in collaboration with Catholic Charities’ Executive Director, the Board Chair and members of the Board to identify, solicit, and record gifts in support of Catholic Charities and its mission. This includes; but is not limited to, assisting in the annual Tribute Dinner, and other special events, conducting annual direct mail fund drives, overseeing grant writing initiatives, and determining short and long term fundraising goals to sustain and support the institution.

The position will also plan and implement public relations and marketing activities working continually to raise the visibility of Catholic Charities in the community through public relations; including but not limited to the website, social media, and other institutions of the Diocese of Wilmington, such as parishes and schools.


Fund Raising

  • Assist with planning and execution of the annual Tribute Dinner and the Bishop’s 5K Run.
  • Secure corporate and business sponsorship for fundraising events.
  • Support efforts of event planning committees; produce relevant correspondence; maintain guest lists; interact with caterer and venue personnel.
  • Research and identify potential new revenue sources.
  • Provide support to contract grant writer; serve as liaison to contract grant writer and Executive Director and program managers.
  • Coordinate production of mid-year (Christmas in July) and end-of-year direct mail fundraising efforts.
  • Process all donations and ensure timely acknowledgement.
  • Enter all gifts, grants, in-kind, constituents and prospects in database; Perform ongoing database maintenance to ensure integrity; generate queries, reports, exports and other collection data as needed.
  • Complete applications, mid-year and final reports to federated fundraising campaigns, such as United Way, State Employee Charitable Campaign, Combined Federal Campaign, Maryland Charity Campaign, and other employer-sponsored fundraising campaigns with input from programs managers.
  • Prepare responses to requests for proposals for new or renewal contracts with input from program managers.

Public Relations

  • Write, edit, update, and distribute a wide variety of publications and collateral materials, including reports, brochures, fact sheets and other materials.
  • Write, edit, and distribute electronic newsletters and other e-communications.
  • Update and maintain agency website.
  • Serve as spokesperson on media interactions and provide a presence at outreach events and other opportunities to promote and/or impact the agency.
  • In coordination with the Diocese’s Communication Director, prepare and distribute press releases and statements covering notable agency activities and accomplishments.


  • Provide support to appropriate Board and agency committees as it relates to fundraising and public relations.
  • Respond to inquiries from donors and funders.
  • Provide support for all agency fundraising activity to ensure full reporting and compliance.
  • Prepare monthly reports for presentation and review.
  • In coordination with the Executive Director, address inquiries from the media and other parties.
  • Other duties as requested.


  • Associate or bachelor degree in a communication-related field and three years’ experience in fund-raising and public relations; or equivalent combination of education and experience.
  • Demonstrated strong organizational, planning, and research skills.
  • Strong written and oral communication skills with the ability to express thoughts clearly and simply.
  • Strong familiarity with the use of social media in a professional capacity.
  • Strong graphic design sense and creativity.
  • Strong interpersonal skills.
  • Effective public speaking ability.
  • Ability to manage multiple tasks simultaneously and meet required deadlines.
  • Ability to work independently as well as within a team.
  • Ability to think critically, creatively, and anticipate trends.
  • Strong problem-solving and decision-making skills.
  • Proficient computer skills.
  • Ability to maintain confidentiality while working with confidential/sensitive materials, information and data.


  1. The physical activity of this position:
  • Fingering:  Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
  • Grasping:  Applying pressure to an object with fingers and palm.
  • Feeling:  Perceiving attributes of objects, such as size, shape, temperature and texture by touching with skin, particularly that of fingertips.
  • Talking:  Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly or quickly.
  • Hearing:  Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
  • Repetitive motions:  Making substantial movements (motions) of the wrists, hands and/or fingers.
  1. The physical requirements of this position:
  • Sedentary work:  Exerting up to 10 pounds of force occasionally and /or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.  Sedentary work involves sitting most of the time.  Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
  1. The visual acuity requirements including color, depth perception, and field of vision.
  • The worker is required to have close visual acuity to perform an activity such as:  preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection): using measurement devices; and /or assembly or fabrication of parts at distances close to the eyes.
  1. The conditions the worker will be subject to in this position:
  • None:  the worker is not substantially exposed to adverse environmental conditions (as in typical office or administrative work).

Critical features of this job are described under the headings above.  They may be subject to change at any time due to reasonable accommodation or other reasons.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

REVISED:  10/2020